Using Ywriter to Effectively Manage Your RPG Campaign

Gamemasters know that in between games they are going to forget NPC names, locations, items, and what-have-you. It’s annoying, and it’s bad form. But it is hard to avoid.

As Gamemasters we are busy, we have a lot of important things to do, and I’m not talking about the game. I’m talking about your job, your school, your family. You just don’t have the capacity to remember all that crap. Taking notes helps and with Ywriter, software meant to help write novels, you can have detailed, sectioned notes and plans as well as wrap ups easily.

You won’t have to worry about forgetting your NPC’s or your magic items names any longer.

Ywriter helps organize a novels chapters into parts and then dividing those chapters into scenes. For your game think of each chapter as a session, and have a different scene for your prep notes, and then one for your summary of what actually happened.

Each scene has tabs to keep track of what characters,  locations and items are present. There is also a place for notes and goals. How you use these are up to you.  I make sure any characters that aren’t no named goons and who have a shot of coming back in a following game get an entry in the character tab. I make sure that any important locations visited are marked and although I have not used the items tab yet, I could use it to keep track of a magical artifact or anything else I needed to.

When you add a character to your game you can give them a name as well as alternates(maybe their secret identity). You can also add a description if you want to remember how you want to describe them. You can also add a bio as well as notes and goals.

Keep track of what your NPC’s want to make them seem like real moving characters rather than only reacting to your players. Ywriter not only gives you a place to keep this kind of info but encourages it.

For your world building notes I recommend creating new chapters for different subjects. For example I have Gameplay Notes(for custom rules and races) and World Notes(for world building stuff). Then for each topic, like races or religions creating a new scene.

The other option would be to add these kind of notes to the project notes tab. However using chapters for notes is much more organized.

As I’m betting you already have some digital notes in some form or rather you will be happy to know that Ywriter can import RTF’s and TXT files as scenes.

Ywriter is all I want in software to keep track of my game. I’ll be using it for the notes for Dungeons and Dotes.

Have a better method? Just like pen and paper better? Was this just what you were looking for? Let me know in the comments.


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About Devin

Devin, the mastermind behind most things on here on the website has almost no free time! He spends what little time he isn’t studying, recording podcasts, editing videos or writing articles for this site, on watching TV, playing video games, reading books and being a general nerd. Devin loves table-top roleplaying games, non-laugh track comedies, dark fantasy, science fiction, roleplaying, and puzzle video games, and really anything else you see on

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